Thank you for choosing WomenCare for your healthcare. We are committed to your care being successful and your experience in our
office being pleasant. Information on our key office polices follow.

Every time you visit our office

  • There will be paperwork to review and/or complete.
  • You may be asked to show us your insurance card so please bring it with you.
  • You will be asked to pay your copay or coinsurance for the visit.

Appointment Time

We value your time and strive to have you in and out of our office within an hour of your scheduled appointment time.

  • If you are late for your appointment you should expect a delay in being seen and that we may need to reschedule you to an appointment later in the day &/or with another provider other than who you initially were scheduled to see.  In some instances, you may be asked to reschedule your appointment to another day.
  • If you are more than 15 min’s early for your appointment please plan to wait until your scheduled appointment time to be seen.

Annual Well Women/Preventative vs. Sick/Problem Visits  

  • Problems that you are having may not be able to be addressed at your annual well woman visit.
  • Usually, we prefer to address your problems before we do your annual well woman examination.
  • Insurance benefits are often different for well/preventive vs. sick/problem visits and we must comply with your insurance company contracts.
  • We try to avoid addressing multiple concerns in a single visit because the time your provider is allotted for your visit may not allow them to do so thoroughly.  If you have multiple concerns, please understand that your provider may need to ask you to come back to complete your annual exam and/or address your problem(s).

Standards of Care

Developed by the American College of OB/GYN and/or required by insurance companies, are adhered to by our providers.  This means routine recommended tests will be performed in accordance with their guidelines.  Most often these tests are paid for by your insurance but we have found occasionally some of the sexually transmitted disease (STD) tests are not; it depends on your insurance coverage.

Test Results

Test results are discussed during office visits.  Please understand our providers and staff see patients during office hours and are not available to discuss test results with you over the phone.

Medication and Rx refills

Prescription refills are filled during office visits.  We do not prescribe or refill Rx’s over the phone.

Medical Records

All medical record requests must be submitted in writing.  Please allow 7-10 business days for records processing.  Charges will apply to records copied for patients but not when sent directly to other physicians.

Fee for Lost Prescriptions and Other Forms

A prepayment of $15.00 per lost prescription or form is required due to the additional time that must be spent reviewing your chart &/or completing the additional paperwork by our providers and staff.   Please allow 1-3 days to replace lost prescriptions & 7-10 business days to complete other forms.

Fees for Appointment Cancellation and No-Shows:

We require 24-48 hours advance notice to reschedule or cancel your appointment depending on the type of appointment. The fees are $35 or $50.

  • Regular office visits: Must be cancelled or rescheduled 24 hours in advance to avoid a $35 fee.
  • Procedures:  Must be cancelled or rescheduled 48 hours in advance to avoid a $50 fee.

Payment Policies

I understand the practice securely stores and may charge my credit card for services allowed but not paid by my insurance. 

Privacy Practices

  • Our Notice of Privacy Practices provides information about how we use and disclose protected health information.  You are entitled to a copy of our Notice of Privacy Practices.
  • If you want our office to discuss your care with your family or a friend you need to authorize us to do so in writing.
  • In accordance with the law, your protected health information may be disclosed by us to allow us to effectively treat you, to get paid by your insurance company for your care, and to effectively operate our office.
  • To effectively operate our office we leave appointment and other health care reminders via phone messages, email, & US mail.

Release of Confidential Information to Family and/or Friends

If is our office policy not to release any information regarding your history to anyone without your permission. This includes spouses & parents regardless of who is responsible for payment. If you want out office to discuss your care with your family or a friend you need to authorize us to do so in writing.

Communication Preferences

To effectively operate our office we leave appointment and other health care reminders via phone messages, email, & US mail.

If you have an email address, you will be set up to use the secure web portal.  Your web portal will give you access to your test results, other health information as well as the ability to communicate with our office using secure messaging.